Facilities Assistant – Part Time

About us

We’re an award-winning, market-leading 3PL specialising in high-quality order fulfilment and delivery services. ILG customers are premium brands, many in the beauty, fashion and wellbeing sectors. Our mission is to help them succeed. ILG is a people business – we invest in training and development, recognising and rewarding our people’s achievements and creating opportunities for them to progress within our business. So, if you want to develop an exciting career, learn from a friendly team and realise your full potential in a fast-growing company, this is the role for you.

The role

This is a varied, busy and dynamic role that would suit a competent administrator who has an interest facilities and sustainability.  You will be supporting the Facilities, Environmental and Sustainability Manager in the management of the facilities across all ILG sites.  The key responsibilities of the role include but are not limited to:

• Organising contractors to undertake routine maintenance and liaising with relevant contractors in emergency call outs, as well as regularly reviewing and updating preferred contractors’ documentation and obtaining quotations.  Ensuring any issues are logged and monitored until resolved.
• Assisting with site visits, audits and inspections.
• Assisting in collecting data to produced reports or complete insurance questionnaires
• Updating and maintaining compliance records for certification audits
• Acting as secretary to ILG’s Green committee producing agenda and minutes and ensuring any issues are managed and followed up.

What we are looking for

• Proven administrative/secretarial ability
• Strong MS Office skills, particularly Excel and Word
• Methodical and able to demonstrate the ability to prioritise workload and tasks
• Forward thinking with the ability to “think on your feet”
• Able to deal with emergency situations
• Accurate, demonstrating attention to detail
• Able to travel to all ILG sites
• Previous experience of an EMS (desirable)
• Experience of working to a budget (desirable)

Please be aware that internally this role is called Facilities, Environmental and Sustainability Assistant

Please be aware we will be considering applications as we receive them and arranging interviews accordingly. Depending on the volume of applications we receive we may close this advert ahead of the advertised closing date.