{"id":126119,"date":"2024-08-07T09:00:00","date_gmt":"2024-08-07T08:00:00","guid":{"rendered":"https:\/\/www.international-logistics-group.com\/uk-en\/?p=126119"},"modified":"2026-01-12T17:42:27","modified_gmt":"2026-01-12T17:42:27","slug":"how-to-register-for-vat-in-poland","status":"publish","type":"post","link":"https:\/\/www.international-logistics-group.com\/uk-en\/insights\/how-to-register-for-vat-in-poland-126119\/","title":{"rendered":"How to Register for VAT in Poland"},"content":{"rendered":"\n<div class=\"wp-block-group alignfull has-white-ter-background-color has-background\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<div class=\"wp-block-cover is-light has-custom-content-position is-position-top-left alignfull p-0 image-50 image-right\" style=\"min-height:510px;aspect-ratio:unset;\"><span aria-hidden=\"true\" class=\"wp-block-cover__background has-background-dim-0 has-background-dim\"><\/span><img decoding=\"async\" width=\"1000\" height=\"667\" class=\"wp-block-cover__image-background wp-image-126128\" alt=\"ILG Poland warehouse\" src=\"https:\/\/www.international-logistics-group.com\/uk-en\/wp-content\/uploads\/sites\/3\/2024\/07\/ILG-Poland.jpg\" style=\"object-position:39% 48%\" data-object-fit=\"cover\" data-object-position=\"39% 48%\" srcset=\"https:\/\/www.international-logistics-group.com\/uk-en\/wp-content\/uploads\/sites\/3\/2024\/07\/ILG-Poland.jpg 1000w, https:\/\/www.international-logistics-group.com\/uk-en\/wp-content\/uploads\/sites\/3\/2024\/07\/ILG-Poland-300x200.jpg 300w, https:\/\/www.international-logistics-group.com\/uk-en\/wp-content\/uploads\/sites\/3\/2024\/07\/ILG-Poland-768x512.jpg 768w\" sizes=\"(max-width: 1000px) 100vw, 1000px\" \/><div class=\"wp-block-cover__inner-container is-layout-flow wp-block-cover-is-layout-flow\">\n<div class=\"wp-block-columns is-layout-flex wp-container-core-columns-is-layout-9d6595d7 wp-block-columns-is-layout-flex\">\n<div class=\"wp-block-column pr-6 is-layout-flow wp-block-column-is-layout-flow\" style=\"flex-basis:50%\">\n<div class=\"post-banner-content\">\n    <p class=\"post-banner-content__author\"><a href=\"https:\/\/www.international-logistics-group.com\/uk-en\/insights\/author\/jbudd\/\" class=\"author__avatar\" rel=\"author\"><img alt='ILG Author Jennie Budd' src='https:\/\/secure.gravatar.com\/avatar\/aee6fcb31df434c3999a5b08c5de3e5f31a77fcfd4fcfe8afda199ecade295f4?s=32&#038;d=mm&#038;r=g' srcset='https:\/\/secure.gravatar.com\/avatar\/aee6fcb31df434c3999a5b08c5de3e5f31a77fcfd4fcfe8afda199ecade295f4?s=64&#038;d=mm&#038;r=g 2x' class='avatar avatar-32 photo' height='32' width='32' \/><\/a><a href=\"https:\/\/www.international-logistics-group.com\/uk-en\/insights\/author\/jbudd\/\" class=\"author__name\" rel=\"author\">Jennie Budd<\/a><span class=\"author__separator\"><\/span><span class=\"post-banner-content__date\">07 Aug 2024<\/span><\/p>\n    <h1 class=\"post-banner-content__title\">How to Register for VAT in Poland<\/h1>\n<\/div>\n\n\n<p class=\"has-black-color has-text-color has-link-color wp-elements-4a2082f4038feb8068b63756263ced5c\">Our new fulfilment centre in Wroclaw, Poland, allows you to connect easily with customers all over Europe, including the EU\u2019s key markets. However, before you can start fulfilling your orders from Poland, you\u2019ll need to register for VAT.<\/p>\n\n\n<a class=\"button--arrow-circle \" href=\"https:\/\/www.international-logistics-group.com\/uk-en\/insights\/ilg-expands-sustainable-fulfilment-capability-in-the-eu-115278\/\">Read more about our sustainable EU fulfilment centre here    <div class=\"button--arrow-circle__button button--blue\">\n        <div class=\"button--arrow-circle__circle\"><\/div>\n    <\/div>\n<\/a><\/div>\n<\/div>\n<\/div><\/div>\n<\/div><\/div>\n\n\n\n<div class=\"wp-block-group pt-4 pb-4\"><div class=\"wp-block-group__inner-container is-layout-constrained wp-block-group-is-layout-constrained\">\n<p>Jump to:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li id=\"vat\"><a href=\"#vat\">VAT in Poland<\/a><\/li>\n\n\n\n<li><a href=\"#do-i-register\">Do I Need to Register for VAT in Poland?<\/a><\/li>\n\n\n\n<li><a href=\"#what-need\">What do I Need to Register for VAT in Poland?<\/a><\/li>\n\n\n\n<li><a href=\"#registration\">Registration and Reporting<\/a><\/li>\n\n\n\n<li><a href=\"#refunds\">VAT Refunds<\/a><\/li>\n\n\n\n<li><a href=\"#get-started\">Get Started with Your Polish VAT Registration Today<\/a><\/li>\n<\/ul>\n\n\n\n<h2 class=\"wp-block-heading\">VAT in Poland<\/h2>\n\n\n\n<p>VAT, or Value Added Tax, is a tax applied to goods and services that the end user pays. It\u2019s an indirect consumption tax that is applied at every stage of a product\u2019s production and distribution. You&#8217;ll need to charge your customers VAT and pass that amount to their local Tax Authority. VAT is called different things across the EU \u2013 in Poland, it\u2019s Podatek od Towarow i Uslug (PTU) &#8211; but <a href=\"https:\/\/taxation-customs.ec.europa.eu\/what-vat_en\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>all EU Member States<\/strong><\/a> use VAT.<\/p>\n\n\n\n<p>Each EU Member State has its own VAT infrastructure and rates. Goods and services are grouped into categories, and different rates of VAT are applied to those categories. For example, the Polish government applies their lowest rate to \u201cbasic food\u201d, which includes things like bread, meat and vegetables.<\/p>\n\n\n\n<p>Poland has three VAT rates:<\/p>\n\n\n\n<figure class=\"wp-block-table is-style-stripes\"><table class=\"has-fixed-layout\"><tbody><tr><td>Standard<\/td><td>23%<\/td><\/tr><tr><td>Reduced<\/td><td>8%<\/td><\/tr><tr><td>Super Reduced<\/td><td>5%<\/td><\/tr><\/tbody><\/table><\/figure>\n\n\n\n<p id=\"do-i-register\">Knowing which rate to apply to your products can be deceptively complicated. In the UK, for example, the rate applied to biscuits can change depending on the amount of chocolate on it. If your gingerbread man has more than \u201c<a href=\"https:\/\/www.gov.uk\/guidance\/food-products-and-vat-notice-70114\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>a couple of dots for eyes<\/strong><\/a>\u201d it\u2019s standard-rated. For this reason, we recommend you <a href=\"https:\/\/www.gov.uk\/guidance\/food-products-and-vat-notice-70114\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>consult an expert<\/strong><\/a> if you\u2019re unsure.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Do I Need to Register for VAT in Poland?<\/h2>\n\n\n\n<p>Whether you need to register for VAT in Poland depends on whether your business is based in or outside the EU. The following applies to businesses selling goods B2C through their own websites. If you\u2019re selling through a marketplace (like Allegro.pl) or B2B, your VAT obligations in Poland will vary. Get in touch to <a href=\"https:\/\/simplyvat.com\/contact\/?utm_source=ILG&amp;utm_medium=Referral&amp;utm_campaign=PolandVATBlog\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>find out more<\/strong><\/a>.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">My B2C Business is Based in the EU<\/h3>\n\n\n\n<p>If your business is based in the EU and you sell goods stored in our Polish fulfilment centre across the border to EU customers, you won\u2019t need to register for VAT in Poland. Instead, you should register for the <a href=\"https:\/\/simplyvat.com\/oss\/?utm_source=ILG&amp;utm_medium=Referral&amp;utm_campaign=PolandVATBlog\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>One Stop Shop<\/strong><\/a> (OSS) scheme, in the country where you\u2019re based. You\u2019ll apply the VAT rate local to your customer (i.e French VAT on goods brought by customers in France) and report it on the OSS return.<\/p>\n\n\n\n<p>If you want to sell your goods to Polish customers from our fulfilment centre in Wroclaw, you will need to register for VAT in Poland. You\u2019ll apply Polish VAT to your Polish orders and declare those sales on your Polish VAT return.<\/p>\n\n\n\n<h3 class=\"wp-block-heading\">My B2C Business is Based Outside the EU<\/h3>\n\n\n\n<p id=\"what-need\">If you\u2019re based outside the EU (including the UK) and want to sell the goods you\u2019re storing in Poland to Polish customers, you\u2019ll have to register for VAT there. You\u2019ll charge Polish VAT on those sales and report it on your Polish VAT returns. To sell those goods to customers in other EU countries you\u2019ll have to apply for OSS in Poland on top of your VAT registration. You\u2019ll then charge those customers their local VAT rate and declare those sales on your OSS return.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">What do I Need to Register for VAT in Poland?<\/h2>\n\n\n\n<p>As well as registering for VAT in Poland, you\u2019ll also need to apply for a Polish Tax Identification Number \u2013 a NIP. You\u2019ll need to submit the number alongside a VAT-R form, and several supporting documents. The documents you\u2019ll need are:<\/p>\n\n\n\n<ul class=\"wp-block-list\">\n<li>The documentation of your business\u2019 registration on the commercial registry where you established your company<\/li>\n\n\n\n<li>A copy of your partnership agreement (if you have one)<\/li>\n\n\n\n<li>Confirmation of your taxpayer status in the country where your business is based<\/li>\n\n\n\n<li>Documents showing your legal right to any property or premises your business might hold in Poland<\/li>\n\n\n\n<li>Bank account statements, to help establish your identity and business activity<\/li>\n\n\n\n<li>Your Power of Attorney documents, if you employ a person or business to sort all this for you<\/li>\n<\/ul>\n\n\n\n<p>You can also submit a Statement of Planned Activity. It\u2019s optional, but shows the Tax Authority your reasons for registering, and might prevent questions that would otherwise slow the process down.<\/p>\n\n\n\n<p id=\"registration\">All of these documents will need to be originals, translated into Polish. Where your directors need to sign, the signatures have to be physical, and <em>all <\/em>your Directors must sign the paperwork (but only up to three, if your company has more than this). This is often the slowest part of registering for VAT in Poland. You\u2019ll have to physically mail your documentation to your company\u2019s Directors (if they\u2019re not local to you) and then post everything to the Tax Authority in Poland.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Registration and Reporting<\/h2>\n\n\n\n<p>If your business is based outside of the EU you won\u2019t need to incorporate a company or have an address in Poland to register for VAT. However, you will need a <a href=\"https:\/\/simplyvat.com\/blog\/what-is-a-fiscal-representative\/\">Fiscal Representative<\/a> (unless your business is based in the UK). A Fiscal Representative is jointly and severally liable for VAT you owe. Once you\u2019ve got a representative in place, you\u2019ll need to add documentation of your agreement with them to the list of documents you\u2019ll have to send with your application.<\/p>\n\n\n\n<p>How long it takes for a registration to be processed depends on whether the Tax Authority has any questions regarding your documentation. On average, it takes about two weeks for a registration to be processed. Once your registration has been approved, you\u2019ll receive your VAT number, and your certificate of registration will be sent to you in the mail.<\/p>\n\n\n\n<p id=\"refunds\">Once you\u2019ve got your number, going forward you\u2019ll submit a VAT return in Poland monthly. Depending on the size of your business, the Polish Tax Authority might decide that you only need to submit a quarterly return. If you need to make any corrections to a previous return, you should add those to the next return you file.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">VAT Refunds<\/h2>\n\n\n\n<p>Once you\u2019re registered for VAT you can claim back certain instances of VAT on your return. If the amount you\u2019re due back is higher than the VAT on your sales you can have the difference refunded to you. However, the Polish tax authority will only refund into a Polish bank account.<\/p>\n\n\n\n<p id=\"get-started\">Opening a Polish bank account can be fairly expensive and for a lot of small businesses it\u2019s not worth the hassle. To open an account, you will have to go to Poland in person and instruct a lawyer to prepare the bank application and a notary to verify the documents. You\u2019ll also have to be in Poland to formally open your account and sign some more documents. The cost for the whole process averages around EUR 3000.<\/p>\n\n\n\n<h2 class=\"wp-block-heading\">Get Started with Your Polish VAT Registration Today<\/h2>\n\n\n\n<p>Europe\u2019s e-commerce market is full of opportunities and Poland makes a great entry point. You just need to make sure you\u2019re meeting your tax obligations. Registering for VAT in Poland is simple in theory \u2013 fill out a form and send in some documents. Understanding what you need to send and in what form makes it complex.<\/p>\n\n\n\n<p>VAT is complicated, so SimplyVAT is making it simple. They help businesses get their cross-border tax right, and they\u2019re rated <a href=\"https:\/\/uk.trustpilot.com\/review\/www.simplyvat.com\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>the best<\/strong><\/a> in the industry by sellers like you. From their <a href=\"https:\/\/share.hsforms.com\/2PjjZaSN6RuCdL2QStxYowQsmz6g\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>free eBook<\/strong><\/a><a href=\"https:\/\/simplyvat.com\/eu-vat-ecommerce-package-ebook\/?utm_source=ILG&amp;utm_medium=Referral&amp;utm_campaign=PolandVATBlog\">,<\/a> you can get more information about OSS or its sister scheme, IOSS (Import One Stop Shop) and their alternatives. It was written specifically for e-commerce sellers looking to expand into or across the EU. If you\u2019re not sure you need to register you can double check with their <a href=\"https:\/\/simplyvat.com\/eu-vat-quiz\/?utm_source=ILG&amp;utm_medium=Referral&amp;utm_campaign=PolandVATBlog\" target=\"_blank\" rel=\"noreferrer noopener\"><strong>EU VAT Quiz<\/strong><\/a>.<\/p>\n\n\n\n<p>If you\u2019re looking for a new partner for your EU fulfilment, <a href=\"https:\/\/www.international-logistics-group.com\/uk-en\/fulfilment-services\/fulfilment-enquiry\/\"><strong>get in touch<\/strong><\/a> with us today.<\/p>\n\n\n\n<div class=\"wp-block-group mb-2 p-5 pb-2 pt-5 mt-5 has-blue-light-background-color has-background\"><div class=\"wp-block-group__inner-container is-layout-flow wp-block-group-is-layout-flow\">\n<h3 class=\"wp-block-heading\" id=\"your-details\">Contact Us<\/h3>\n\n\n<script>\n    hbspt.forms.create({\n        region: \"eu1\",\n        portalId: \"25578978\",\n        formId: \"105eb6ef-6de3-4ea7-9870-a2a5e1091024\"\n    });\n<\/script>\n<\/div><\/div>\n<\/div><\/div>\n","protected":false},"excerpt":{"rendered":"<p>Our new fulfilment centre in Poland, allows you to connect easily with customers all over Europe. To start fulfilling your orders from Poland, you\u2019ll need to register for VAT. Find out how here.<\/p>\n","protected":false},"author":42,"featured_media":126128,"comment_status":"closed","ping_status":"closed","sticky":false,"template":"","format":"standard","meta":{"_acf_changed":false,"footnotes":""},"categories":[20,38,40,76,100],"tags":[],"class_list":["post-126119","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-industry-tips","category-fulfilment-services","category-brexit-logistics","category-legislation","category-eu-fulfilment"],"acf":[],"yoast_head":"<!-- This site is optimized with the Yoast SEO plugin v27.3 - https:\/\/yoast.com\/product\/yoast-seo-wordpress\/ -->\n<title>How to Register for VAT in Poland | ILG<\/title>\n<meta name=\"description\" content=\"Our Poland facilities allow you to connect easily with customers all over Europe. 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