Accounts Assistant – Purchase Ledger

About us

ILG is a market-leading 3PL (third party logistics provider) specialising in high-quality, people-led order fulfilment. GFS is part of ILG and sits within our wider group capability, which also includes innovative, tech-driven logistics solutions that enable smarter, faster and more flexible delivery services. These delivery solutions are provided through GFS to support a wide range of premium brands and retailers.

As a people-focused business, we invest in development, value ideas, and create opportunities for our teams to grow and progress. If you’re looking to build your career in a fast-paced, customer-focused environment where you can make a real impact, this could be the role for you.

The role

As an Accounts Assistant – Purchase Ledger, you will play a key role in maintaining the accuracy, control and efficiency of the purchase ledger within a high-volume, fast-paced finance environment. Supporting the Accounts Supervisor, you will help ensure suppliers are paid accurately and on time, protecting strong working relationships and ensuring continuity of services.

This role requires strong attention to detail, excellent organisational skills and the ability to manage a high volume of transactions while maintaining accuracy and commercial awareness.  The key responsibilities of the role will include:

• Daily maintenance of the purchase ledger, ensuring accurate allocation of cash and a focus on managing older balances
• Managing the purchase invoice inbox, ensuring invoices are processed promptly and efficiently
• Accurately coding all financial entries, including correct VAT treatment
• Reconciling small carrier payments against the internal Operations (PO) system to validate charges
• Ensuring all costs are approved and matched to purchase orders in line with company policy
• Investigating and resolving invoice queries and disputes, working closely with internal departments and suppliers
• Performing regular supplier statement reconciliations to ensure account accuracy
• Preparing weekly payment runs in line with deadlines and company controls
• Reviewing and posting credit card transactions accurately
• Supporting continuous improvement within the purchase ledger function and contributing to wider team objectives
• Undertaking any other duties as required to support the finance team

What we are looking for

• Previous experience within a finance or purchase ledger environment (desirable), or a willingness to learn
• AAT qualified or studying (desirable)
• Experience in a high-volume transactional environment (desirable)
• Good Excel skills and confidence using financial systems (NetSuite advantageous)
• Strong attention to detail and good problem-solving ability
• Able to manage workloads effectively and meet deadlines
• Positive, reliable and proactive approach to work
• Strong team player with the ability to also work independently
• Good communication skills and ability to build relationships internally and externally

Job Application Requirements – We welcome your application and look forward to considering you for this role. Please note the following important requirements for all applicants:

• Right to Work in the UK & Basic DBS Check – You must have the legal right to work in the UK, (we are not able to sponsor you). If successful, you will also need to pass a Basic Disclosure and Barring Service (DBS) check before starting employment. We use a third-party checking service for each of these, so you will need to provide them with relevant information if offered a role with us.
• References – We reserve the right to request two or more references, to cover the past five years of your employment history. Please ensure you can provide accurate contact details for each of your referees.
• English Language – You must be able to work in English; enough to fully understand spoken and written work instructions, follow health and safety guidance and participate in discussions with your manager or colleagues.

If you meet the role requirements, as well as the above, and are ready to take the next step in your career, we encourage you to apply.

Please be aware we will be considering applications as we receive them and arranging interviews accordingly. Depending on the volume of applications we receive we may close this advert ahead of the advertised closing date.